GitCode AI Community Documentation
Collections
Visibility

Collection Visibility and Privacy Settings

Understanding and managing the visibility of your collections is crucial for controlling who can see and access your AI resources. This guide covers the different visibility options available and how to configure them effectively.

Visibility Levels

Public Collections

What They Are:

  • Visible to everyone on the platform
  • Can be discovered through search and browsing
  • Anyone can view, comment, and potentially use resources
  • Great for sharing knowledge and building reputation

Best Use Cases:

  • Educational collections for the community
  • Showcase collections highlighting your work
  • Open-source resource collections
  • Public research and development work

Example Public Collection:

Name: "Open Source Computer Vision Models"
Visibility: Public
Description: "A curated collection of high-quality open-source computer vision models"
Access: Anyone can view and use resources
Contributions: Open to community suggestions

Private Collections

What They Are:

  • Only visible to you
  • Resources are not discoverable by others
  • Complete control over access and usage
  • Useful for personal organization and development

Best Use Cases:

  • Personal research collections
  • Work-in-progress resources
  • Private experiments and prototypes
  • Personal learning and reference

Example Private Collection:

Name: "My Research Experiments"
Visibility: Private
Description: "Personal collection of experimental models and results"
Access: Only visible to me
Purpose: Track personal research progress

Shared Collections

What They Are:

  • Visible to specific users or teams
  • Controlled access through invitations
  • Collaborative development and sharing
  • Balance between privacy and collaboration

Best Use Cases:

  • Team project collections
  • Collaborative research work
  • Client-specific resources
  • Limited distribution of proprietary content

Example Shared Collection:

Name: "Team NLP Project"
Visibility: Shared
Description: "Collaborative collection for our NLP research project"
Access: Team members only
Collaborators: 5 team members with edit access

Organization Collections

What They Are:

  • Visible to organization members
  • Managed by organization administrators
  • Shared resources within company or institution
  • Professional and enterprise use

Best Use Cases:

  • Company-wide AI resources
  • Academic institution collections
  • Research group resources
  • Enterprise knowledge management

Example Organization Collection:

Name: "Company AI Models"
Visibility: Organization
Description: "Official collection of company-developed AI models"
Access: All company employees
Management: IT department oversight

Access Control

Permission Levels

Viewer Permissions:

  • Can view collection and resources
  • Can read descriptions and documentation
  • Can download or use resources (if allowed)
  • Can leave comments and feedback
  • Cannot modify collection structure

Editor Permissions:

  • All viewer permissions
  • Can add and remove resources
  • Can edit resource descriptions
  • Can reorganize collection structure
  • Cannot change collection settings

Admin Permissions:

  • All editor permissions
  • Can manage contributors
  • Can change collection settings
  • Can modify visibility and access
  • Cannot transfer ownership

Owner Permissions:

  • Full control over collection
  • Can transfer ownership
  • Can delete collection
  • Can manage all aspects
  • Ultimate decision-making authority

Managing Contributors

Adding Contributors:

  1. Go to collection settings
  2. Click “Manage Contributors”
  3. Enter email addresses
  4. Set permission levels
  5. Send invitations

Removing Contributors:

  1. Access contributor management
  2. Select user to remove
  3. Click “Remove Access”
  4. Confirm removal
  5. Notify affected user

Permission Changes:

  1. Select user in contributor list
  2. Change permission level
  3. Save changes
  4. User receives notification
  5. Changes take effect immediately

Privacy Considerations

Data Protection

Sensitive Information:

  • Avoid including personally identifiable information
  • Be careful with proprietary or confidential data
  • Consider data privacy regulations (GDPR, CCPA)
  • Review resource licensing and usage terms

Security Best Practices:

  • Regularly review access permissions
  • Monitor collection usage and access
  • Remove access for former team members
  • Audit collection contents periodically

Compliance Requirements

Industry Standards:

  • Healthcare: HIPAA compliance
  • Finance: SOX compliance
  • Education: FERPA compliance
  • Research: Institutional review board requirements

Legal Considerations:

  • Copyright and intellectual property
  • Data licensing and usage rights
  • Export control regulations
  • International data transfer laws

Visibility Configuration

Setting Up Visibility

Initial Setup:

  1. Create your collection
  2. Choose visibility level during creation
  3. Set access permissions
  4. Configure contributor access
  5. Review and confirm settings

Changing Visibility:

  1. Go to collection settings
  2. Select “Visibility & Access”
  3. Choose new visibility level
  4. Configure new access settings
  5. Save changes

Advanced Settings

Custom Access Rules:

  • Time-limited access
  • IP address restrictions
  • Authentication requirements
  • Usage tracking and monitoring

Integration Options:

  • SSO integration
  • LDAP/Active Directory
  • API access controls
  • Webhook notifications

Discovery and Sharing

Public Discovery

Search Optimization:

  • Use relevant tags and categories
  • Write clear, descriptive titles
  • Include comprehensive descriptions
  • Add appropriate keywords

Promotion Strategies:

  • Share on social media
  • Post in relevant forums
  • Include in presentations
  • Link from other resources

Controlled Sharing

Invitation System:

  • Send personalized invitations
  • Set appropriate permission levels
  • Include context and purpose
  • Follow up on access

Access Management:

  • Monitor who has access
  • Review access regularly
  • Remove unnecessary access
  • Track usage patterns

Monitoring and Analytics

Access Tracking

What You Can Monitor:

  • Who views your collection
  • How often resources are accessed
  • Which resources are most popular
  • User engagement metrics

Privacy Controls:

  • Anonymize user data
  • Limit tracking scope
  • Provide opt-out options
  • Comply with privacy regulations

Usage Analytics

Collection Performance:

  • View counts and engagement
  • Resource download statistics
  • User feedback and ratings
  • Community interaction metrics

Improvement Insights:

  • Identify popular resources
  • Understand user needs
  • Track collection growth
  • Measure community impact

Best Practices

Visibility Selection

Choose Based On:

  • Content Sensitivity: More sensitive = more restricted
  • Intended Audience: Public = broad, Private = specific
  • Collaboration Needs: Team work = shared access
  • Legal Requirements: Compliance = appropriate restrictions

Considerations:

  • Resource licensing and permissions
  • Team size and composition
  • Project timeline and scope
  • Future expansion plans

Access Management

Regular Reviews:

  • Monthly access audits
  • Quarterly permission reviews
  • Annual security assessments
  • Continuous monitoring

Documentation:

  • Maintain access logs
  • Document permission changes
  • Record security incidents
  • Update access policies

User Experience

Clear Communication:

  • Explain access requirements
  • Provide usage guidelines
  • Set clear expectations
  • Offer support and help

Efficient Processes:

  • Streamline access requests
  • Automate routine tasks
  • Provide self-service options
  • Minimize administrative overhead

Troubleshooting

Common Issues

Access Denied:

  • Check user permissions
  • Verify collection visibility
  • Confirm user authentication
  • Review access settings

Visibility Problems:

  • Check collection settings
  • Verify user roles
  • Review organization policies
  • Contact platform support

Permission Errors:

  • Validate user accounts
  • Check permission levels
  • Review access logs
  • Reset permissions if needed

Getting Help

Support Resources:

  • Platform documentation
  • Community forums
  • Technical support
  • User guides and tutorials

Escalation Process:

  1. Check documentation first
  2. Search community forums
  3. Contact technical support
  4. Escalate to platform team

Conclusion

Effective visibility and privacy management for your collections is essential for:

  • Protecting Sensitive Information: Ensuring appropriate access control
  • Facilitating Collaboration: Enabling team work while maintaining security
  • Complying with Regulations: Meeting legal and industry requirements
  • Building Community: Sharing knowledge while respecting privacy

By understanding and properly configuring collection visibility, you can:

  • Control who has access to your resources
  • Protect sensitive or proprietary information
  • Enable appropriate collaboration and sharing
  • Build trust with your community
  • Comply with relevant regulations and policies

Remember, visibility settings can be changed as your needs evolve. Start with appropriate restrictions and adjust based on usage patterns and feedback from your users.